Orkestr8er
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Installs What gets built

An install is a working system, not another app.

We connect the tools you already pay for so the busywork happens on its own. Then we test it against your real week, write it down, and hand it to your team.

See a sample install

The repertoire Twelve installs

Automations, installed.

Twelve things we build from tools you already use, in the order a job runs. A person approves what matters, every time.

Getting work

MESSAGES

Messages in one place

What it does for you
Every call, text, DM, email and form lands in one list, and each one gets a quick first reply.
Built from
Missed-call alerts from your phone service, your web form, email, Facebook and Instagram business messages, one shared list, text and email sending.
You decide
The real reply, and who gets a call back.
Fixes
Calls and messages slip through · Customers are waiting on me · Happy customers go quiet
QUOTES

Quotes and follow-ups

What it does for you
The details come in up front, a draft quote is ready from your price list, and follow-ups stop when they answer.
Built from
An intake form, your price list in a sheet, a drafting step, your quoting or invoicing app, email and text.
You decide
Every price.
Fixes
Customers are waiting on me

Doing the work

SCHEDULE

Scheduling and reminders

What it does for you
Bookings and repeat visits on one calendar, reminders with one-tap confirm or move, and one tap to move everyone on a rain day.
Built from
Your calendar or booking app, text and email sending, a sheet of repeat visits.
You decide
Every change to the schedule.
Fixes
My week is a juggling act · Customers are waiting on me · Everything runs through me

Money

INVOICES

Invoices and payment reminders

What it does for you
Finished work becomes a drafted invoice with a pay link, and friendly reminders stop the moment it’s paid.
Built from
Your invoicing or accounting app, online payments, text and email.
You decide
Every invoice before it goes out. Disputes and payment plans.
Fixes
Money comes in slow · My books are always behind
BOOKS

Bookkeeping sync

What it does for you
Snap or forward a receipt and it lands in your accounting app, sorted. Invoices, payments and hours sync on their own.
Built from
Your accounting app and its receipt capture, bank and card feeds, time tracking connected to your payroll provider.
You decide
You or your bookkeeper approves. No tax advice.
Fixes
My books are always behind · Money comes in slow

Admin and people

FORMS

Forms and paperwork

What it does for you
Intake forms, waivers and signatures go out with the booking and get chased until they’re done.
Built from
Online forms and e-signature, your booking app, a shared sheet, reminders by text and email.
You decide
Which forms, and what happens when one's missing.
Fixes
Paperwork follows me home · Every new hire starts from zero
NEW HIRES

Team onboarding

What it does for you
A day-one checklist, payroll paperwork through your provider, and how-tos written from your own words.
Built from
Checklists, shared docs, your payroll provider's onboarding, scheduled messages, a drafting step.
You decide
What the how-tos say.
Fixes
Every new hire starts from zero

Marketing

SOCIAL

Social posting

What it does for you
Photos you pick become captions drafted in your voice, waiting for your okay, then scheduled to your pages.
Built from
A shared photo folder, a drafting step, Facebook and Instagram scheduling, your approval.
You decide
Every post: approve, edit or skip.
Fixes
Social media never gets done · Happy customers go quiet
REVIEWS

Reviews and repeat customers

What it does for you
A thank-you with your review link after every job, replies drafted for you, and a “time again?” note when they’re due.
Built from
Your customer list, text and email, Google Business Profile, a drafting step.
You decide
Every reply, and the wording of reminders. Every customer gets asked.
Fixes
Happy customers go quiet · Social media never gets done

Sample install DEMO

A local contractor, from first text to paid.

Illustrative, not a client. Before: the owner reads inquiries between jobs, copies details into another tool, and tries to remember to follow up. Nobody else can see whether the customer replied, accepted the quote, or got an invoice.

The problem was never "no AI." It was steps nobody owned and information in too many places.

What stays human

Pricing, scheduling exceptions, accepting the work, disputes and money decisions stay with you. The system handles the routing and repetition around them.

  1. A new inquiry comes inBy call, text, DM, email or the website form
  2. Duplicate checkThe same person twice becomes one record
  3. Customer record and a quick reply"Got it, we'll be in touch today"
  4. Assigned to someoneYour team sees it's theirs
  5. Estimate visit bookedGate code and notes travel with the job
  6. You approve the quoteYOU DECIDE
  7. Follow-up, on scheduleStops the moment they reply
  8. Job done and confirmedThe crew marks it, the customer hears back
  9. You approve the invoiceYOU DECIDE
  10. Payment checkedReminders only if it's still open

Branches matter too: if a customer declines, asks for a change, disputes an invoice or has already paid, the follow-ups change or stop.

We test it against your real week.

Before anything goes live, we try to break it on purpose. A failed step has to show up where someone will see it, and never set off the wrong next step.

  • The same inquiry, sent twiceIt should become one record, not two.
  • A required detail left outIt should ask, not guess.
  • One of your tools goes downNothing gets lost, and you get told.
  • A job changes or cancelsReminders and follow-ups adjust.
  • Paid before the reminderNo "friendly reminder" to someone who already paid.

Now Your turn

Show us where the time goes.

Six questions. A real reply within 1 business day (Hawaii time).

Start the six questions